Importance Of Mock Up Rooms In The Hospitality Industry


Mock-up rooms are a template for your Construction project team to make trial and error adjustments. This allows for adjustments to be experimented on a single room rather than on all the rooms. All details are planned precisely in mock up rooms before duplicating the style and amenities throughout the property.

A two-step approach is recommended when working with mock up rooms – Rough mock up room and finished mock up room. Analyzing and inspecting design during both these stages can significantly help to minimize risk and save time. On the other hand, it will waste time and money to go through the project without a mock up room and work backwards in case a problem arises. The two different types of stages in creating mock rooms are discussed below.

ROUGH MOCK UP ROOMS

In rough mock up rooms, the structural framework is exposed making it easier for the project team to decide about key aspects such as electrical outlet location / elevation, plumbing, ceiling lights and built in furniture. To have a better visualization of the furniture, 3-D modelling is utilized. Models can be built using wooden sticks of bed stands, chairs, desks, night stands and other furniture pieces. This can be used to determine whether the finished floor or furniture placement creates any issues. The construction team also needs to decide whether any additional backing is required for televisions, mirrors or artwork. It is especially important when building in balance and support systems for disabled guests. The Americans with Disabilities Act (ADA) regulates requirements for disabled guests. Grab bars are to be installed with the toilet, tub and shower. Rough mock-up room design lays the foundation for successful and functional hotel rooms. 

FINISHED MOCK UP ROOMS

These place more emphasis on layout and style and is the stage where the construction team implements the brand guidelines. These guidelines are usually standardized for the brand and include color palettes, flooring, wall coverings, furniture, appliances, window treatments, linens and artwork. To ensure that there is consistency with the brand guidelines, brand managers or representatives will usually work with the team in finished mock up rooms. It is their job to ensure that brand elements are not negatively affected by any negotiated terms. Once the mock room is approved, the construction team can go ahead and replicate the design throughout other guest rooms. Using these two stages to implement mock up rooms improves efficiency and effectiveness of the construction process and reduces construction ‘stand still’. After each stage is completed, original project documents need to be revised and updated. This ensures that design is consistent from one room to another. When wrapping up, the entire project team reviews and does a walk through of the mock up room to ensure that everything is on track. In this stage, some changes may arise but most are usually already addressed in the review phase.

There are 2 major factors to consider when building and finalizing mock up rooms. The next part of the article will deal with these. They are discussed as follows:

​1. Timing is of utmost Importance

As there is a shortage of construction materials nowadays, it is better to order them in advance for preparation of mock up rooms. Initially, it is more prudent to order only the materials for the mock up rooms rather than the entire project. This reduces risk of re-ordering a key material if changes are made during mock up reviews. Factors that impact timing: When ordering furniture from over-seas, shipping duration, lead time and other such factors should be taken into account. It is also important to consider traditions and holidays when ordering from other countries. It is critical to order beforehand and that delivery is built into the construction schedule.

2. Prioritizing what to Produce

​Generally, hotels build one mock up room for each style of room being offered by the facility. These include single king, double queen and extended stay suite. It is also recommended to produce accessible mock up rooms in order to fulfill all ADA requirements. In hotels, room dimensions can vary even within similar types of rooms. For example, there can be 60 different king size rooms with different dimensions. Therefore, it is important to consider each dimension and how it will affect layout. Building 2-3 mock up rooms with dimensional variations should be enough to plan the design for all 60 rooms. Room size can also impact furniture size and layout. All furniture orders need to be carefully considered before being placed. Every detail affects the overall room design and functionality.

Transforming mock up rooms into a full project plan is a key stage in making sure that brand standards, guidelines and functionality are uniformly replicated throughout the hotel building.  

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